The mission of the Purchasing Department is:
“To acquire high quality goods and services at the best value and lowest overall cost to the District in a timely, responsible, and efficient manner.”
- Maintain the District’s central warehouse
- Oversee the competitive bid process
- Administration of District Contracts
- Administration of the District’s P-card program
- Oversee the disposition and sale of surplus materials
- Oversee insurance requirements for District projects
The Purchasing Department is staffed by 4 highly motivated and determined professionals who strive to deliver exceptional service and value to District staff and ratepayers.
Please use the following sections to locate more information regarding the District requirements. All bids, including Capital Improvement Projects, public works contracts, and construction projects, are advertised and managed with PlanetBids. All vendors must register to be considered for opportunities with EVMWD.
In accordance with California State law, the Department of Industrial Relations (DIR) sets forth guidelines and requirements for both public agencies and awarded contractors regarding the use of public funds. Although the District does not dictate these terms in any way, we expect all awarded contractors to be familiar with and in compliance with these requirements. Additional information can be found on the DIR website.
The District uses an approved materials list for materials that have been determined to meet all District needs for safety, durability and other key factors. To request a new material to be evaluated by the District, please fully complete the New Product Submittal Form and submit to firstname.lastname@example.org. Engineering and Operations staff review these requests and will provide feedback to you after the review is complete. The District, at its discretion, may request additional information, samples or an in-person meeting to review the submittal.
EVMWD has determined that all prime contractors bidding on Capital Improvement Projects must be prequalified prior to their submission of bids. The prequalification process is conducted online through the PB SystemTM. Prequalification lists are established by fiscal year (July 1 – June 30), with applications due by May 1. For additional information, please email email@example.com.
In order to comply with mandatory District insurance requirements for active vendors and/or contractual agreements, proof of current insurance must be submitted to the District. A certificate of liability insurance AND additional insured endorsement pages(s) must be submitted to the District in order to comply with these requirements.
Elsinore Valley Municipal Water District (EVMWD), its directors, officers, employees, or authorized volunteers must be named as additional insureds [e.g. ISO Form CG 20 10 11 85 or BOTH CG 20 37 and CG 20 38 if forms with later edition dates are provided (usually 10 01 or 07 04 editions)].
Also acceptable would be ISO Form CG 20 10 04 13 (or older editions) specifically naming the Elsinore Valley Municipal Water District (EVMWD) as additional insured or using language that states, “as required by contract.”
As a strong steward of the publics’ funds, the District has implemented the following minimum insurance levels. Each project or contract may have higher requirements, based on the size of project, type of work, and risk involved.
General Liability: set by project, minimums start at $2M per occurrence, $4M aggregate, with an endorsement for EVMWD as additionally insured
Auto Insurance: $1M
Workers Compensation: $1M as required by CA State law, with a waiver of subrogation
Professional Liability: set by project, as applicable, minimum $2M
Insurance certificates and additional insured endorsement pages may be remitted by email to firstname.lastname@example.org, or mailed to EVMWD, Attn: Purchasing Department, 31315 Chaney St., Lake Elsinore, CA 92530.